Purchase Order Amendments (POA) & Contract Modifications

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POA Change Process and Documentation

Any time a campus department needs to make a change to a Purchase Order (PO) or contract, it must be documented. The Purchase Order Amendment (POA) is the method used to document changes to a PO and any corresponding contract documentation.  A contract modification may be required, in addition to the POA, depending upon the action being taken.   

Requests for making changes or updates to a PO that has been issued to a supplier is now called a Change Order in Workday and has to be submitted/requested through the Workday system.

 

  • Add additional items or lines to an order
  • Increase or decrease the order dollar amount
  • Extend the end date of a PO or contract
  • Make changes to the items in the order
  • Change or update information regarding accounting or vendor information
  • Renew contracts (as determined appropriate and authorized by the procurement officer)

When the PO dollar amount is increased, or a material change is made to the PO, completed POAs route through workflow for approval by the Fiscal Officer.  

A POA’s value may be significant enough to require additional approvals.  The Procurement Officer will advise the campus customer when these additional approvals are necessary and will manage the approval process.